Financial administration that simply works
Forgotten invoices, handwritten cash books or the tedious chasing of the current balance hold back church financial administration. ChurchDesk Finance brings invoices, cash book, donations and payments together in one system. For less effort and a full overview – every day.
Four modules for your financial administration
No switching programs, no duplicate data entry, no paper chaos. ChurchDesk Finance brings everything together in one system with a shared data foundation for invoices, cash book, donations and inventory management.
Invoices
Available from Q4/2026From request to paid invoice without switching programs. Create, track and review invoices.
Cash book
Available from Q4/2026No more slips of paper: cash movements digital and GoBD-compliant.
Donations & Payments
Collect donations around the clock on your website, via a link or during the service.
Key management
Available from Q4/2026Document and track loaned keys, instruments or equipment.
Create invoices without losing track
Whether rent, fees or contributions: ChurchDesk Finance bundles all of your parish's invoices in one place. You can see at a glance what is open, overdue or already paid, and send an automatic payment reminder when needed.
- Create invoices and send them by email
- Status at a glance: open, overdue, paid
- Integrated data export
Done where it happens – no switching, no double work
Invoices arise where the occasion is – directly in the calendar event or in the workflow. Enter a wedding, complete a funeral: the invoice is there with one click, and the status updates itself. No switching between systems, no duplicate entry – everything is connected and gets done where it belongs.
Never paper again: capture collections, donations and cash payments simply and securely
Sunday collection, votive candles, cash payments for hall rental: cash is still part of everyday life in many parishes. The ChurchDesk cash book puts an end to slips and spreadsheets: all income and expenses are recorded directly in the system, categorised and attached to receipts.
- Record income and expenses in a few clicks, incl. receipt upload
- Manage several cash registers in parallel
- TSE-compliant: tamper-proof signing and logging
Give one-off and recurring – anytime, anywhere
With ChurchDesk, people can donate to your projects anytime and from anywhere, directly on your parish website, one-off or recurring. All incoming payments are automatically assigned to the right project.
- One-off and recurring donations
- Donations directly in sign-up forms
- Card, SEPA direct debit or payment link
Cashless donations on site with the ChurchDesk Terminal
We make cashless collection on site possible! The ChurchDesk Terminal is linked directly to the system, so all donations are recorded immediately in ChurchDesk Finance.
Inventory under control: who has what – and since when?
Keys, instruments, equipment – in many parishes no one knows exactly where things are. With key management you record your entire inventory, see at a glance who has borrowed something, and add a loan agreement directly when needed.
- Record and categorise inventory
- Track loans: who has what, since when, and until when?
- Spot overdue returns at a glance
Trust is good. Compliance is a must.
Parishes are subject to the same bookkeeping obligations as businesses, with far less administrative capacity. ChurchDesk Finance takes that off your plate.
GoBD & TSE
Complete audit trail, immutable receipt archive.
DATEV
Clean export of all postings for your tax advisor or the diocesan office.
GDPR
Hosting in Germany, data processing agreement included as standard.
E-invoice
Send and receive in line with legal standards.
Fully integrated
Everything your parish needs for smooth financial administration.
Embedded in the contacts module
Donation history and payments right on the contact. No duplicate entry, no separate lists.
Bill directly from the calendar
Room bookings and events become an invoice with one click – no retyping, no forgotten rental.
Automatic bank reconciliation
Match incoming payments and assign them automatically to the right invoices – less manual rework.
DATEV export
Clean export of all postings in the standard DATEV format. Ready to hand to your tax advisor or the diocesan office.
Prepared for e-invoicing
Send and receive invoices digitally – designed for the requirements of the statutory e-invoicing obligation in Germany.
GoBD, GDPR & TSE – simply met
GoBD-compliant bookkeeping, GDPR-compliant hosting in Germany and TSE-secured cash postings.
